Contact  HSCIN@HSCIN.org

April 2009   

April 28, 2009 - Textbook Fines

Source:  Financial Reports for FY03 through FY09

"Textbook Fines" is listed as a source of  Local Revenue.  We could find no written policies regarding when or how textbook fines are collected.

April 8, 2009 - Bank Charges

Source:  Financial Reports for FY03 through FY09

The Child Nutrition Program is a self-sustaining program and absorbs all costs unto itself.  The Extended Day Program is also self-funding to an extent.  Taxpayers absorb the costs of School Administrators and the Fiscal Services Department.

April 7, 2009 - Breakfast, Lunch, and A La Carte Sales

Source:  Financial Reports for FY03 through FY08

Click here to visit the Child Nutrition Program's page on the Hoover City Schools' web site.

April 6, 2009 - Fiscal Services, Internal Auditing, and Auditing

Source:  Financial Reports for FY03 through FY09.
Click here to view the table as a PDF.

Internal Auditing (IA) is a Department unto itself on financial statements.  Expenditures reflect the expenses of the entire department.  Prior to FY04, there were no permanent employees in Internal Auditing.

Auditing is a function within the Fiscal Services Department on the financial statements.  Expenditures reflect only those amounts listed in "Auditing".  These are monies paid to outside firms for auditing services for both the school district and PTO/PTAs and Booster Clubs.  Hoover City Schools enters into board-approved contracts for these services.  Bids are not required for professional services.

Fiscal Services is a Department unto itself on financial statements.  Expenditures reflect the expenses of the entire department, including Auditing.

IA Plus Fiscal Services equals Internal Auditing plus Fiscal Services.  Auditing costs are already included in Fiscal Services.

% Increase was calculated by taking the amount of the increase over 6 years (FY03 through FY08) and figuring that as a percentage of the total cost in FY08.

Questions to Ponder:  Why has the total cost of the Fiscal Services plus Internal Auditing Departments gone from $448,000 to $1.05 million from FY03 to FY08?  Have positions been added in the Fiscal Services Department and if so, when and what are those positions?  Why have costs for auditing continued to increase when the goal of having an internal audit department was to decrease outside auditing costs?

If anyone gets answers to these questions, please share them with us and we'll post them here.  Send us an e-mail at HSCIN@HSCIN.org. 

April 5, 2009 - Extra/Co-Curricular Transportation

Click here to view the detail as to which Fund these monies came from.

Questions to Ponder:  Why the tremendous increase in FY07?  What exactly does "Extra/Co-Curricular Transportation" reflect?  Does this include Field Trips? 
Source:  Financial Reports for FY03 through FY09.

UP NEXT:  Costs for Internal Auditing and Auditing Services FY03 through FY09.

April 4, 2009 - City Council Appropriations vs. Private Contributions

NOTES:
¹  - $77,735 went into the General Fund while $55,000 went into the Capital Fund.
² -  $79,642 went into the General Fund while $40,000 went into the Capital Fund.
Source:  Financial Reports for FY03 through FY09.

Questions to Ponder:  Why the increase in Private Contributions?  Who are these Private Contributions from?  What were the Capital Projects that appear to be privately funded ($55,000 in FY06 and $40,000 in FY07)? 

We have asked Chief Financial School Officer Cathy Antee on two separate occasions, approximately nine months apart, for detailed information for from whom these private contributions are coming.  Mrs. Antee has responded verbally that she does not know how to access that information.  At this point, the HSCIN has been unable to determine how to find the answers, as the public records that should be available to answer these questions appear not to exist. 

Questions?  Write to HSCIN@HSCIN.org. 

Definitions:

Capital Project Fund - This fund type accounts for financial resources used to acquire or construct major capital facilities other than those of proprietary and trust funds.

Debt Service Fund - This fund type accounts for the accumulation of resources for the payment of general long-term debt, both principal and interest.

Fiduciary Fund - This fund type is used to account for assets held by the school system as a trustee or agent.  Expendable Trust Fund sources are accounted for in essentially the same manner as governmental fund sources.  Non-expendable Trust Fund sources are accounted for in essentially the same manner as proprietary fund sources.  Agency fund sources are purely custodial (assets equal liabilities) and thus do not involve measurements of results of operations; these are typically PTO/PTA and Booster Club funds.

Fiscal Year - the measure of time in which monies are allocated and spent; for Hoover City Schools, the fiscal year runs from October 1 of one year to September 30 of the next.

General Fund - This fund type accounts for all financial resources of the school system except those required to be accounted for in another fund.  The primary operating functions of a local school system are performed in the general fund type.

Special Revenue Fund - This fund type accounts for the proceeds of specific revenue sources that are legally restricted to expenditures for specific purposes (e.g., Child Nutrition Program revenues and expenditures; federal revenues and expenditures).

INDEX

  Bank Charges
  Breakfast, Lunch, and A La Carte Sales
  City Council Appropriations vs. Private Contributions
  Extra/Co-Curricular Transportation
  Fiscal Services, Internal Auditing, and Auditing
  Textbook Fines

 

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